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Camping and Glamping
In these terms and conditions:
“Accommodation” means a tent and / or glamping unit or whatever unit you are staying in on site.
“Site” means our camping site Hennock Hideaways.
“Site Specific Rules” means the rules in force at the Site.
“you” or “your” means the person named in the booking confirmation.
“we”, “us”, or “our” means the Hennock Hideaways owners Kate Dobson and Roy Dymond
1. Your booking
1.1. We reserve the right to accept or decline bookings entirely at our discretion.
1.2. Your contract with us will begin when we issue you with your booking confirmation. Your contract with us will be on the terms set out in these terms and conditions.
1.3. All bookings are formally confirmed when we issue you with your booking confirmation. Your booking confirmation will set out the Accommodation you have booked, the dates of your booking, the number of guests and the total amount paid for your booking. We will issue you with your booking confirmation by email.
1.4. You, as the person making the booking, will be responsible for all members of your party. You, as the person in charge of your party, must be at least 18 years old at the time of booking.
1.5. Children under the age of 18 must be accompanied by an adult.
1.6. We can only discuss your bookings (including any changes) with you, we cannot discuss the booking with another member of your party unless you give express consent for us to do so.
2. Paying for your Accommodation
2.1 You must pay us the total amount payable for your booking at the time of booking.
2.2 Promotional offers will only be applied if they are valid and quoted at the time of booking. Promotional offers cannot be combined, nor can they be used retrospectively to apply to existing bookings. In addition, we reserve the right to change or withdraw a promotional offer at any time by amending or removing details of these offers from the relevant sections of our website. Where we are unable to provide you with a discount or offer on your booking due to this offer having been withdrawn or amended:
2.3.1. where we have not confirmed your booking, we will email you to notify you the offer is no longer available, and cancel your booking.
2.4 In the case where a balance remains unpaid eight weeks prior to the holiday, we’ll remind you by email, post or telephone. If you fail to make the relevant payment within 14 days of the due date, we’ll assume you want to cancel your booking. If this happens, your booking will immediately be cancelled and the cancellation charges set out in Section 4.3 (“If you want to cancel your booking”) will apply.
3. Pricing for our Accommodation
3.1. We regularly review and amend the prices we charge for our Accommodation. Any pricing information shown in any brochures is not valid and for the most up to date pricing information please check the section of our website relating to the Site or telephone the Site directly. We will confirm the price of your Accommodation at the time you make your booking and in your booking confirmation.
3.2. All prices given by telephone, on our website or in any leaflets relating to the Site include VAT. If the VAT rates change, we reserve the right to change our prices accordingly. VAT invoices can be provided on request.
3.3 All prices given on our website or on the phone are for the Accommodation only. Details of additional charges can be found on the booking page.
4. If you want to cancel your booking
4.1. Your contract with us is a contract for the provision of leisure Accommodation on a specific date or dates and this means that you do not have a statutory right to change your mind and cancel the contract. We do, however, offer you the right to cancel your contract subject to the provisions of this Section 4.
4.2. If you wish to cancel a confirmed booking you must contact the Site directly by telephone, email or in writing as soon as possible quoting your booking reference and, in any event, prior to the first day of your booking. Your booking will be cancelled with effect from the day we receive your telephone call, email or written notification, and will be subject to the cancellation charges as set out in Section 4.3 below.
4.3. Our cancellation charges are calculated according to the time between when we receive notification from you that you wish to cancel your booking and the start of your booking. Our cancellation charges are set out below:
Bookings are 50% refundable for individual/family bookings canceled at least 14 days before your arrival date. No refund will be given to customers canceling their stay within14 Days of their arrival date. No part refund will be given to people leaving early for any reason. Alternatively, if you give us sufficient notice, we can try to transfer your booking to later in the season or the following year if we still have space.
4.4. If you cancel your booking after the booking start date, we will not issue any refund for any remaining nights of your booking. To clarify, this includes where you cancel your booking for any reason outside of your reasonable control, including without limitation, inclement weather and illness. We strongly recommend you take out holiday insurance to compensate you in these circumstances.
5. If you want to change your booking
5.1. If you want to change any detail of your confirmed booking you must let the Site know directly by telephone, by email or in writing quoting your booking reference as soon as possible. This includes details such as the number of pitches, the number of guests.
5.2. Whilst we will do our best to accommodate you, we cannot guarantee that we will be able to meet any request for changes.
5.3. If we do change your booking, you must pay us any additional Accommodation costs due as a result of the change – we will confirm the amount of any additional Accommodation costs due at the time we change your booking. If your Accommodation costs are lower as a result of the change, we’ll refund you the difference at the time we change your booking.
6. If we need to change or cancel your booking
6.1. We do not expect to have to make changes to your booking, however sometimes problems happen, and bookings have to be changed or cancelled. We will only change or cancel your booking:
6.1.1. if necessary to perform or complete essential remedial or refurbishment works; or
6.1.2. for other reasons unforeseen at the time you made your booking which are beyond our reasonable control. This may include occasions where the Accommodation becomes inaccessible due to a Meteorological Office Severe Weather Warning or other severe weather event.
6.2. If we do need to change or cancel your booking for the reason set out in Section 6.1.1, we will do our best to offer you a suitable alternative booking. If we’re not able to offer you a suitable alternative, or if you don’t accept the alternative we offer, the booking will be deemed cancelled and we will refund you the total amount you have paid us for the booking.
6.3. If we do need to change or cancel your booking for the reasons set out in Section 6.1.1, we will only be responsible for foreseeable losses that you suffer as a result of that change or cancellation and we will not be responsible for any unforeseeable losses you suffer as a result of that change or cancellation. A loss is foreseeable if it is an obvious consequence of our change or cancellation of your booking or if it was contemplated by you and us at the time we entered into this contract.
6.4. If we do need to change or cancel your booking in line with 6.1.2 because it becomes impossible to deliver the booking due unforeseen events beyond our reasonable control, we’ll do our best to offer you a suitable alternative booking for either the same dates or alternative dates. If you don’t accept the alternative we offer, the booking will be deemed cancelled and no refund of any amounts paid will be offered.
6.5. It is a condition of your booking that you obtain appropriate travel insurance for all members of your group. This should ideally cover illness, cancellation and injuries during your stay.
7. Special requests
7.1. Special requests must be requested at the time of booking and no later than 14 days prior to travel. Whilst we will do our best to accommodate you, we cannot guarantee that we will be able to meet any request.
8. Group bookings
8.1. Group bookings can only be accepted from organised groups. For information about our group policy please refer to our Site Specific Rules. Bookings for all groups, including large family or friend groups, must be notified to us and approved by us at the time of booking. Our Site is not suitable for stag, hen or birthday parties. If you want to use the Site for such a group, you must contact us and tell us prior to booking and obtain our prior agreement to any such use.
8.3. Our site has different rules and practical requirements for group bookings, which may be made available on our website or otherwise communicated to you. Please ensure that you understand these rules and practical requirements before making any group booking.
8.4. Please note that if you fail to comply with our rules on group bookings as set out in this Section 8 we may need to exercise our rights under Section 14 (“Our right to evict”).
9. Visitor standards and behaviour
9.1. Site Specific Rules contain important information about your stay with us. Please ensure that you and your party read the Site Specific Rules carefully prior to booking and again on arrival.
9.2. Each Accommodation shall be at least 6 metres from any other Accommodation. In exceptional circumstances where more than one Accommodation is allowed on a pitch, they must be at least 3 metres from any other Accommodation.
9.4. You must only use the Accommodation for the purposes of your holiday. You must not use the Accommodation for any other purpose, including without limitation for any business purposes, without our prior written consent.
9.5. You must keep the Accommodation and any contents clean and tidy and leave them in the same condition as when you arrived.
9.6. You must not use the Accommodation, or allow it to be used, for any dangerous, offensive, noisy, illegal or immoral activities. You must not cause any nuisance or annoyance to any neighbours or anyone else during your stay.
9.7. Smoking is not permitted in any part of your Accommodation. Please note smoking includes use of vapours and/or e-cigarettes. You and your party must not smoke inside your Accommodation. You and your party must not use candles, tea-lights, fireworks or Chinese lanterns at your Accommodation.
9.8. You and your party may only use a barbeque on Site if it is placed outside and raised off the ground. You and your party must not use barbeques, gas stoves, or other naked flames and cooking equipment inside any tent or glamping Accommodation unless it is provided as part of the Accommodation offer.
9.9. Dogs are permitted at our Site (subject to any local charges), as indicated on the section of our website relating to each Site and in Site Specific Rules. You must tell us at the time of booking if you wish to bring a dog. Dogs must be kept on leads when not inside the Accommodation. Unless specifically asked or at very quiet times.
9.10. Flying of drones at the Accommodation and/or on any of our land is not permitted.
9.10. You must not charge an electric vehicle from the Accommodation unless a designated electric vehicle charging point has been provided.
9.11. The use and storage of firearms or weapons is not permitted in any part of the Accommodation or in cars parked at the Accommodation.
9.12. Please note that if you do not comply with the standards and behaviours set out in this Section 9 we may need to exercise our rights under Section 14 (“Our right to evict”).
10. Maximum occupancy for your Accommodation
10.1. You must ensure that the maximum number of persons occupying the Accommodation does not exceed the maximum occupancy limits set out on our website and in the Site Specific Rules. You must not bring additional camp beds to the Accommodation. For the purposes of occupancy limits a child over the age of 2 is considered an occupant.
10.2. We set maximum occupancy limits in line with the facilities, space and equipment available at the relevant Site and to comply with applicable health and safety and regulatory requirements. As such, we reserve the right to require you to leave the Site (without any compensation or refund) if you exceed the maximum occupancy limits as described in this Section 10.
11. Damage to the Accommodation or its contents
11.1. If you discover that anything is missing or damaged on arrival at your Accommodation you must notify us immediately at the Site. If you do not notify us we will assume that you caused the relevant damage or loss.
11.2. You will be responsible for the cost of any damage to the Accommodation or its contents caused by you or by any member of your party or animal brought with you. GLAMPING - We may pre-authorize your card which allows us to charge the payment card that you booked with, any damage costs incurred by us that we believe you caused during your stay. This includes extra cleaning fees and damaged goods that need replacing.
12. If you have a problem or complaint
12.1. We take care to ensure that our Accommodation and Site are of a high standard. However, if you have any problems with your Accommodation or Site, please contact us immediately and give us the opportunity to resolve it.
12.2. If you have an unresolved complaint, please contact:
Kate Dobson info@hennockhideaways.co.uk
12.3 In considering any complaint, we’ll take into account whether we have been given the opportunity to investigate it and put matters right as detailed in section 12.1.
12.4. Please note that we will not tolerate any written, verbal or physical abuse towards any of our staff or representatives.
13. Our rights of access
13.1. Our staff or contractors may need to access your Accommodation if there is an unforeseen problem, to investigate an incident you have raised, or to perform certain routine property checks. If this happens, we'll do our best to let you know in advance of the date and time that we will need access.
13.2. If we do need to access your Accommodation for any reason, we'll always try to access the property at reasonably convenient times (other than in the event of an emergency).
14. Our right to evict
14.1. We may terminate our contract with you and ask you to leave your Accommodation and the Site immediately (without any compensation being payable) if:
14.1.1. we consider that you or your party have committed a serious breach of these terms and conditions;
14.1.2. we consider that your or your party’s behaviour endangers the safety of our visitors or staff;
14.1.3. any complaints are made of anti-social or unacceptable behaviour against you or your party;
14.1.4. you or your party cause an unreasonable amount of damage to the property or its contents; or
14.1.5. you exceed the maximum occupancy limit for your Accommodation.
15. Our liability to you
15.1. If we fail to comply with these terms, we are responsible for loss or damage you suffer that is foreseeable as a result of our breach of these terms and conditions or our negligence, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if it is an obvious consequence of our breach or if it was contemplated by you and us at the time we entered into this contract.
15.1.1. Nothing in these terms and conditions is intended to limit our liability for:
15.1.2. death or personal injury caused by our negligence;
15.1.3. fraud or fraudulent misrepresentation on our part; or
15.1.4. any breach of the terms implied by Section 10, 11 and 13 of the Consumer Rights Act 2015.
15.2. Nothing in these terms will affect your legal rights in respect of your booking. For a fuller explanation of your legal rights please visit the Citizens Advice website www.adviceguide.org.uk or call 03454 040506.
16. Events beyond our control
16.1. We will not be responsible for any failure to perform our obligations under these terms and conditions that is caused by an event outside our control.
16.2. An event outside our control means any act or event that is beyond our reasonable control, including without limitation severe weather event, drought, fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster, strikes or industrial action by third parties, terrorist attack or threat of terrorist attack, war or threat of war, civil commotion, riot, invasion, or failure of public or private telecommunications networks.
17. Some practical information for your stay
17.1. Your check-in and departure times will be set out in your booking confirmation/Site Specific Rules. If you do not leave the Accommodation by the required departure time we reserve the right to charge you a late checkout fee to cover any costs we incur.
17.2. If you believe you have left any of your possessions behind at your Accommodation, please contact us as soon as possible. We reserve the right to charge you for any storage and delivery costs that we incur in relation to your lost property. We charge a lost property charge of £10 to cover our admin costs and standard Royal Mail delivery up to 2kgs in the UK to return your items to you (subject to the terms of this clause 17.2). If a request to return your items deviates from these conditions, then we reserve the right to charge you any additional costs. Where possible, we’ll hold all lost property for three months, after which it will be disposed of. Perishables will be disposed of immediately and are therefore unreturnable. In addition, we will only be able to return items permissible by Royal Mail for further information please see our FAQs.
17.3. Our site is in a rural area and it is important that you and your party do not interrupt or endanger the livelihood of those working at the property or on the surrounding land.
17.4. Bats and other wildlife may be present at our site. We request that wildlife and other animals are not interfered with. Any disturbance caused by wildlife should be reported to us immediately and reasonable steps will then be taken to assist. . Please remember that bats are a protected species and it is illegal to interfere with them or their habitat.
18. Entire Agreement
18.1. This agreement constitutes the entire agreement between you and us and supersedes and extinguishes all previous promises, representations and undertakings.
18.2. No one other than a party to this contract shall have any right to enforce any of its terms.
19. Data Protection
19.1. We will process your personal data provided as part of this activity in order to communicate with you about your booking and, from time to time, request feedback which will enable us to improve your future experience with the Trust.
For more information about how we are processing your personal data, please see our Privacy Policy on our website at https://www.hennockhideaways.co.uk/privacy-policy
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20. Governing Law
20.1. These terms and conditions are governed by English law. You and we both agree to submit to the exclusive jurisdiction of the English courts.
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Nearly there
11pm is shhhhhhh (quiet whispering, murmuring time) we may appear by your pitch in the dark and scare you into being quiet, worse still ask you to leave!
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No loud music EVER
Acoustic instruments are fine but ask your camping neighbour/s
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Please use a pillow if you are known to snore loudly
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If you are THAT person that likes an alcoholic beverage and as you drink more your voice gets louder and louder, please think before you drink. Other campers will scowl at you in the morning and then complain to us and in turn, we will complain to you. Or we get THAT text or call at 2am and have to visit you in our pyjamas, half asleep, rather annoyed with a torch, we like to sleep too! Please don't be THAT annoying person.
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Your Pitch
In peak and high seasons, pitches are available from 12pm on the day of your arrival. In value and low seasons, you may arrive earlier by prior arrangement. You must vacate by 12pm on the day of departure and leave the pitch in a clean and tidy state.
It is your responsibility to ensure that you can fit both your vehicle and unit pm on the space you have chosen., whilst maintaining a 6-meter space between your unit and your camping neighbour.
If you decide to bring extras, these must fit within a reasonable space. Approximately 10 m x 10 m per unit however this is only a guide and can be flexible if you let us know before your arrival. Please ask about special requirements before you book.
NO REFUNDS ARE GIVEN and if so are at the management's discretion or the cancellation is due to our own fault.
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The grass and camping areas
We ask that you take care of the pitch while you are our guests. If you stay for more than 14 nights, please move your tent to another area in order to reduce wear and tear on the ground.
Bricks for barbecues to prevent grass damage are available for you to use.
The use of generators is not permitted on site.
Cutting or damaging trees and other vegetation is strictly prohibited and the natural conditions are not to be disturbed.
You must pitch as directed by the staff, not encroach upon any other pitches and consider fire risk limitation, safety and access. If your unit is judged to pose a risk to the safety and comfort of others you will be asked to move.
6 Metres minimum between your unit and your camping neigbour. Do not book other campers views or views to the play areas so parents or family can not see their children on the play area.
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Children
You must ensure children in your party are properly supervised at all times, in all areas of the site, including the play areas. We ask that unaccompanied children do not wander around the yard or barns.
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And Finally
The Company and its employees accept no liability for any accident, injury, loss or damage to any persons or property occupying or using any part of the site at Hennock Hideaways, however caused. Any person in breach of the booking conditions or site rules, may, at the discretion of the management, be asked to leave. No refund will be given. Any person causing offence to other guests at the site may, at the discretion of the management, be asked to leave. No refund will be given. Any decision made by Hennock Hideaways management is final.
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If there is a problem or dissatisfaction with any matters under our control, please notify us immediately, so we may have the opportunity to rectify issues. We cannot accept liability in relation to any claim of whatever nature if you fail to notify us while you are staying on-site.
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Whilst we make every effort to ensure our campsite and all it's facilities is/are safe for it's users, we are located in a rural environment and we will not be liable for any injury, loss or damage to any property or person, child or pet including motor vehicles and personal effects, howsoever caused or sustained.
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All play equipment is risk assessed regularly, however, it is for parents to decide whether they want their children to use any of the equipment available, therefore we will not be held responsible for any injury caused by any person using the play equipment on site. As parents, it is your responsibility to supervise your children, not ours. If we find any children destroying, vandalising, or not using any equipment as appropriately suggested on either signage or within safety restrictions, it will be your cost to replace such items. This includes the vandalism or inappropriate use of the toilets and showers.
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We do not accept responsibility for any damage, injury or inconvenience caused by plants, trees or wildlife or by out-of-our-control weather conditions.
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By staying here, visiting, or using any of our facilities you do so under this agreement.